Contract intake that reads the deal for you

What intake looks like on a real file

Think about the last contract you got fully executed. It arrived as a PDF attached to an email from the other agent, probably late, probably with a subject line that said nothing useful. What happened next was twenty minutes of manual work: open the PDF, skim for the dates, open your transaction tool, create the file, type in the buyer and the seller, type the price, calculate the inspection deadline off the effective date, calculate the financing deadline, set the closing, and then scroll back through the contract to check that everyone actually signed it.

CloudCoord does that from the email itself. Because it is watching your connected inbox, the attachment does not need to be forwarded anywhere or uploaded to anything. It is recognized as a purchase and sale agreement, matched to a property, and turned into a transaction file. Buyer, seller, purchase price, earnest money amount and its deadline, inspection, financing, appraisal, and closing all populate from what the document actually says, not from what you remember it saying.

The audit is the part agents tell us they did not expect. Reading a contract and checking a contract are different jobs, and the second one is where files go wrong. CloudCoord checks whether every party signed, whether the pages that require initials have them, whether a disclosure inside the packet was left half-answered, and whether the earnest money dates are even possible against the closing date. Which forms your state requires in the first place is a separate question, tracked on the deal's required-documents list rather than guessed at from one PDF. What it finds comes back as a specific finding — this page is unsigned, these initials are blank — on the day the contract arrives, which is when it is still easy to fix. The alternative is discovering it the week of closing, when it is a scramble and a phone call to a broker.

Then it writes the introduction to the other side: who you are, a summary of the key dates so both sides are working from the same calendar, a request for whoever will settle their side — the closing attorney or the title company, depending on the state — and an invitation to flag anything that does not match their records. It is drafted in your voice and it sits in your review queue until you approve it, because nothing is sent, from your connected Gmail or your coordinator's, without one of you approving it.

On a listing-side file it keeps going: the commission terms are parsed from the agreement, the earnest money offset is applied when your brokerage holds the deposit, and the disbursement statement is queued for closing rather than being something you remember to build the night before. None of this required you to open the PDF. The first time you look at the transaction, the work is already done and waiting for you to check it.