CloudCoord doesn't wait to be told. It reads every contract off your inbox, audits the file, watches each deadline, and drafts the emails, asking you only when a call is genuinely yours to make. The coordinator you'd otherwise hire. Covered.
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Executed contract received
8:42 AMP&S: 142 Maple St, picked up straight off your inbox
14 pages read
8:43 AMParties, price, deposit and every date extracted
Audit finished: 1 flag
8:43 AMLead paint disclosure missing from the packet
One listing's day, in real time · demo data
Try its first deal: no login, nothing collected
A real CloudCoord workday in miniature, on a fictional deal. You're the boss. It takes about 30 seconds.
You're the listing agent. An email just came in.
Dana Kim
Fully executed: 48 Alder Court
Hi! Attaching the fully executed P&S. My buyers are thrilled!
P&S_48AlderCourt.pdf · 16 pagesThat's not a joke: forwarding the contract really is the whole handoff.
Demo ready. Forward the contract to start.
Simulated workspace with demo data. It runs entirely in your browser. Your AI Transaction Coordinator works the same way, on your real files.
What you just saw: an executed purchase & sale arrives by email, and CloudCoord (an AI transaction coordinator) reads all 16 pages, extracts the parties, price, deposit, and deadlines, and auto-links the contract to the listing agreement already on file, parsing the listing-side commission (2.5%, $12,187.50) straight from it. It files contact cards for the buyer's agent, the lender, and the seller clients (emails and all) audits signatures and initials, flags the buyers' missing initials on page 6, and drafts three emails in the agent's own voice: an intro to the buyer's agent, a milestones-only note to the sellers, and a lender email with the executed P&S attached. The agent forwards one email, approves three drafts, and answers one question: who's handling the title work. Everything else, including the deadline watches and the compliance log, happened on its own.
How it works
CloudCoord learns your business once (your contacts, your templates, your voice), then runs each closing the way a great TC would. Keep scrolling: this is a real file's life, from executed contract to closing day, with nobody driving.
01 · Contract intake
A contract arrives
An executed P&S hits your inbox. CloudCoord picks it up straight off the email thread: no upload screen, no data entry.
Purchase & Sale: 142 Maple St.pdf
14 pages · attached to an email from Sarah Chen (co-broker), 8:42 AM
02 · Live updates
An addendum lands
The closing date moved from July 18 to August 1. Nobody briefed the coordinator. Nobody had to.
Transaction file
On trackClosing
Jul 18
Walkthrough
Jul 17
Utility cutover
Jul 16
Financing
Jul 8
Appraisal
Jul 1
Price
$412,500
Activity
Contract received · file audited · 6 deadlines watched
Addendum #2: closing date.pdf
from Attorney Reed · just now
03 · Judgment calls
It never guesses
Ambiguity in the contract becomes one precise question with the context attached, not a wrong assumption you discover at closing.
Open questions
1 needs your answer§4 names both the listing brokerage and the title company for the deposit. Who's actually holding the EMD?
Why it's asking: the contract is ambiguous here. It won't guess on money.
04 · Proactive work
Utilities, two weeks early
Fourteen days before closing, the utility-cutover reminder to your sellers is already written.
1 draft waiting
M. & T. Russo, your sellers
Drafted 7:00 AMUtility cutover before the Aug 1 closing
The job description
Forward the executed contract, or let it watch your Gmail. CloudCoord reads every page, extracts parties, price, deposit, and deadlines, and builds the live transaction file itself. No upload screens, no data entry.
Property
48 Alder Court
Price
$487,500
Inspection
Aug 5
Closing
Sep 12
Extracted from the P&S: zero data entry
FiledIt learns how you write from the emails you've already sent, then drafts replies, intros, reminders, and follow-ups that sound like you. Every draft waits in your review queue: nothing sends without your approval.
To: Dana Kim · Re: 48 Alder Court
Hi Dana, confirming we received the executed P&S. One item: the buyers' initials are missing on page 6…
Signatures, initials, dates, and deposit terms checked against compliance rules for all 50 states. Anything missing gets flagged the minute the file arrives.
Inspection, financing, walkthrough, closing: each contingency gets a watch, and the follow-up email is drafted before the date sneaks up on anyone.
One addendum moves the closing date? Every downstream date, reminder, and draft updates itself, and the change is logged.
Your side of the commission is parsed straight from the agreement, deposits are applied correctly, and the disbursement statement is drafted before closing.
When the file is genuinely ambiguous, you get one precise question with the context attached. Your answer is remembered and carried into every draft.
Morning, noon, and 4 PM: what it did, what it's watching, and the few things waiting on you. You're informed without checking ten tabs.
Why it's different
Most "transaction coordinator software" is a smarter checklist: it tracks the work and waits for you to do it. CloudCoord does the work first and brings you the decisions: the difference between software you operate and an employee you manage. We call this closed-loop transaction coordination: the work runs from the inbound email to a finished draft waiting on your approval. Here's the whole loop.
The moment
A transaction tool
CloudCoord
A new contract arrives
You create the file and type every date in
The file builds itself off the email
A deadline is coming
A reminder pings you to go do the work
The follow-up email is already drafted
An addendum changes the dates
You re-enter every date it touches
Every downstream date updates itself
Something in the file is ambiguous
Nothing happens: you find out at closing
It asks you one precise question, once
End of the day
You check ten tabs to feel safe
It briefs you on everything it did
The coordinator seat, covered.
You're doing the TC's job at 9 PM, or paying $300–500 a file for someone else to. CloudCoord takes the intake, the auditing, the chasing, and the drafting, and leaves you the ten-second approvals.
One employee, the whole roster.
Your coordinator stops drowning in data entry and starts reviewing finished work. Every agent's transactions flow through one queue with team-wide visibility, routed by rules that never get skipped.
Pricing
An employee's output without an employee's payroll: predictable monthly pricing, never billed per file.
For a solo agent
$300–500
per file
What a human TC typically charges. Twenty closings a year runs $6,000–$10,000, and it scales with your volume.
$149
per month, flat
CloudCoord Solo. The same price whether you close five files or fifty.
$0
per-file fees
No per-transaction charges, no per-seat creep. One number you can budget on.
For a team of up to 10 agents
$50k–70k
per year, salaried
What a full-time in-house transaction coordinator costs a team: salary before benefits and turnover.
$499
per month, flat
CloudCoord Team covers up to 10 agents. The same price at any file volume.
$30k–50k
in per-file fees
What 100 closings a year costs at $300–500 per file, a typical year for a 10-agent team.
The coordinator seat covered, without hiring one.
One AI coordinator shared across up to 10 agents.
Both plans start with a two-week free trial, and high-touch onboarding is included. We train your employee on your contacts, templates, and voice before it touches a file. Existing customer? Log in
Questions, answered
An AI transaction coordinator is software that performs the closing coordinator's job on a real estate file: reading contracts, extracting parties and deadlines, auditing documents, tracking contingencies, and drafting the emails, rather than just giving you a checklist to track that work yourself. CloudCoord is built as an AI employee: it acts on the file first and asks you only when a decision is genuinely yours to make.
From the moment an executed contract hits your inbox, CloudCoord reads every page, builds the transaction file, extracts the price, deposit, parties, and every contingency deadline, audits signatures and initials against 50-state compliance rules, flags anything missing, drafts replies and follow-ups in your voice, applies addendums across all downstream dates, parses your commission, and briefs you three times a day on what it did.
No. Every outbound email CloudCoord writes waits in your review queue until you approve it. Reading, auditing, extracting, and drafting happen autonomously; sending is always gated on you. Communication routing rules, like clients never receiving problem-related emails, are enforced at the system level and can't be overridden.
It works inside the inbox you already use. Connect Gmail and CloudCoord picks executed contracts, addendums, and disclosures straight off the email thread, from you or verified parties on the deal, with no upload screens and no manual data entry. You can also forward a document to it directly.
All 50 U.S. states. CloudCoord's document audit runs against a compliance rules engine built per state, so signatures, disclosures, and deadline conventions are checked against the rules that actually apply to your file's state.
Every agent's data is fully siloed with row-level security: no other agent or team can ever see your files. Documents live in access-controlled storage, every action is logged to an audit trail, and CloudCoord never stores or transmits wire instructions or bank account details. See the security page for the full picture.
Solo agents pay $149 per month and teams of up to 10 agents pay $499 per month: predictable monthly pricing with no per-file or per-seat fees. Every plan starts with a two-week free trial, and the high-touch onboarding, where CloudCoord learns your contacts, templates, and voice before going live, is included at no extra charge.
Most transaction coordinator software tracks the work and waits for you to do it: checklists, reminders, and dashboards. CloudCoord acts first: it builds the file, audits the documents, applies addendums, and drafts the emails on its own, then asks you only when a decision is genuinely yours. Add predictable monthly pricing instead of per-file or per-seat fees, compliance rules for all 50 states, and a live demo on this page where you can watch it work before signing up.
For solo agents, CloudCoord covers the coordinator seat: the intake, auditing, deadline-chasing, and drafting a human TC would do, for a fraction of per-file rates. For teams that have a coordinator, it works like staff under them: the coordinator stops doing data entry and starts reviewing finished work in one queue across every agent's files.
More on the full FAQ and security.
Your Google account, your rules
CloudCoord connects to Gmail through Google's OAuth consent flow, and only ever with your explicit permission. Here is exactly what each permission is used for, in plain English.
gmail.readonly
CloudCoord reads incoming emails and PDF attachments related to your real-estate transactions (contracts, addenda, disclosures) to extract deal details like parties, dates, deadlines, and prices, and files them into the right transaction automatically. That is the only reason it reads mail.
gmail.compose
CloudCoord writes draft emails (reminders, follow-ups, replies) directly into your own Gmail drafts folder for you to review. Nothing is ever sent without your per-message approval.
userinfo.email
CloudCoord reads the email address of the Google account you connect, solely to identify the connected mailbox and link it to your CloudCoord account. This grants no access to your email contents.
CloudCoord's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. Gmail data is never used for advertising, never sold or shared for commercial purposes, and never used to train AI or machine learning models. You can disconnect Gmail at any time from CloudCoord's settings, or revoke access directly from your Google Account security page.
Everything it does
You wouldn't micromanage a great employee. You'd hand them the file and expect it handled. That's the bar CloudCoord is built to. It reads, audits, tracks, drafts, asks, and follows up. You make the calls that are actually yours to make.
By joining you agree to our Privacy Policy. We only use your email to contact you about early access.
Two-week free trial · Solo $149/mo · Teams $499/mo · Onboarding included